MINUTES

BALDWIN PUBLIC LIBRARY BOARD MEETING
February 21, 2005

Present	Ileane Thal, Tom Sweeney, Ann Conigliaro, Jan Bird, Joan Heinicke Absent: Paul Vander Meer
Staff	Julie Farkas - Associate Director, Wendy Lampert – Administrative Assistant
Guests	Dorothy Conrad, Seth Chafetz, Martha Hodge, Erika Klemmer
Call to Order	President Ileane Thal called the meeting to order at 7:30 P.M .
Approval of Minutes	Tom Sweeney moved that the minutes of the January 24, 2005 meeting be approved as written. Ann Conigliaro seconded. Jan Bird wanted the minutes corrected to add the amendment that Joan Heinicke proposed. Will defer approval of the minutes until next month.
Financial Reports	The Board discussed the process of approving the Director’s expenses. A motion to approve vouchers for January and certifying of claims was initiated by Tom Sweeney. Ann Conigliaro seconded the motion. VOTE: Yeas, Ileane Thal, Tom Sweeney, Ann Conigliaro, Jan Bird, Joan Heinicke Nays, None Absent: Paul Vander Meer Julie Farkas presented the vouchers in the amount of $236,607.25, to Ann Conigliaro to be signed.
President's Report	Ileane Thal reported that the library can’t move on the ballot proposal until Marti Custer gets the information from the City. Marti also met with people from Beverly Hills on their survey. Ileane and Marti will be meeting with them again on March 1st.
Director’s Report	No questions.
Associate Directors' Reports	No questions.
Public Comment	Seth Chafetz questioned the library paying for Marti Custer to belong to Rotary and to attend public functions. He thinks the library should review current expenses before going to the public for additional money. Dorothy Conrad asked if Marti belongs to all the clubs in the community. She feels it is improper for tax dollars to pay for Marti’s membership. Erika Klemmer said the library should have a policy on this to maintain the ethicality of it. She also questioned what percentage of the community is a member of the Rotary Club. She feels there are more efficient ways of getting the word out to the community.
Committee Reports
Personnel	Ann Conigliaro reported that the new handbook addresses legal issues and also introduces things that hadn’t been included before. Ann Conigliaro moved to approve the Employee Handbook with the following changes: Under floating holidays, strike the wording associating the time to specific holidays Under personal leave without pay, correct it to read “the employee with be paid for all remaining vacation leave and personal leave” (delete sick) Under substance abuse, replace every instance of “associate” with employee. Seconded by Joan Heinicke. VOTE: Yeas, Ileane Thal Tom Sweeney Ann Conigliaro Jan Bird Jan Bird Joan Heinicke Nays, None Absent: Paul Vander Meer
Building and Grounds	Jan Bird reported that work is being done on the Gryphon Room and the Jeanne Lloyd Room. Julie Farkas explained that the Gryphon Room is being reworked as a quiet study room, then the Jeanne Lloyd Room will become a meeting room. The library is waiting on estimates for carpeting and paint for the Jeanne Lloyd Room.
Unfinished Business	The library can’t move on the ballot proposal until Marti Custer gets the information from the City.
New Business	Joan Heinicke moved that the calendar be reviewed at the May meeting. Seconded by Ann Conigliaro. Vote: Yeas, Ileane Thal, Ann Conigliaro, Jan Bird, Joan Heinicke Nays, Tom Sweeney Absent, Paul Vander Meer The Board discussed the policy on the administrative copy machine.
Adjournment	The February 21, 2005 meeting of the Baldwin Public Library Board of Directors was adjourned at 8:17 P.M. for the Trust Meeting. Motioned by Ann Conigliaro. Seconded by Tom Sweeney. VOTE: Yeas, Ileane Thal, Tom Sweeney, Ann Conigliaro, Jan Bird, Joan Heinicke Nays, None Absent, Paul Vander Meer
Next Meeting	March 21, 2005 at 7:30 P.M. in the Board Room.