MINUTES

BALDWIN PUBLIC LIBRARY BOARD MEETING
March 21, 2005

Present

Ileane Thal, Joan Heinicke, Paul Vander Meer, Jan Bird, Ann Conigliaro

Absent: Tom Sweeney

Staff

Martha Custer - Director, Julie Farkas - Associate Director, Wendy Lampert – Administrative Assistant, Doug Koschik - Associate Director

Guests

Seth Chafetz
Call to Order

President Ileane Thal called the meeting to order at 7:30 P.M .

Approval of Minutes

Jan Bird moved that the minutes of the January 24, 2005 meeting be approved as written. Joan Heinicke seconded.

VOTE: Yeas, Ileane Thal
Ann Conigliaro
Jan Bird
Joan Heinicke
Nays, None
Abstain, Paul Vander Meer
Absent, Tom Sweeney

Jan Bird moved that the minutes of the February 21, 2005 meeting be approved as written. Ann Conigliaro seconded.

VOTE: Yeas, Ileane Thal
Ann Conigliaro
Jan Bird
Joan Heinicke
Nays, None
Abstain, Paul Vander Meer
Absent, Tom Sweeney

Financial Reports

A motion to approve vouchers for February and certifying of claims was initiated by Paul Vander Meer. Ann Conigliaro seconded the motion.

VOTE: Yeas, Ileane Thal, Ann Conigliaro, Jan Bird, Joan Heinicke, Paul Vander Meer

Nays, None
Absent: Tom Sweeney

Marti Custer presented the vouchers in the amount of $239,427.04, to Ann Conigliaro to be signed.

Review of Exceptions

A motion to reallocate the budget lines as recommended by Marti Custer in the amended exceptions report was made by Paul Vander Meer. Seconded by Ann Conigliaro.

Those changes are:

Line 1008   Hospitalization reduce               -76,920
Line 1018   HRA benefit increase                    2,000
Line 3004   Legal increase                           10,000
Line 3019   Janitorial services increase          40,000
Line 3022   other contracted services reduce -17,080
Line 3042   Urban landscape increase           15,000
Line 3052   Marketing increase                    15,000
Line 3105   Architectural services inc.            12,000

VOTE: Yeas, Ileane Thal
Ann Conigliaro
Jan Bird
Joan Heinicke
Paul Vander Meer
Nays, None
Absent, Tom Sweeney
President's Report

Ileane Thal commended everyone who had worked on the Library of the Year proposal. Ileane announced that the public comment section of the meeting would be moved to the end of the meeting, however the public can still comment after a motion is made and seconded.
Director’s Report

Marti made announcements of upcoming programs at the library. Marti informed the Board that the library had received a complaint on the tarot card program scheduled in May. Marti has responded to the complaint. Also, the library has received a request to reconsider the book King and King due to its subject of a homosexual relationship. Marti has responded to this as well, but wanted the Board to be informed about it. The Board discussed including the correspondence in the Board packet.

Marti Custer has met with Plante Moran to discuss how to best use any additional revenue that might be generated by reinstatement of 1.75 millage. Their report will be available for the next board meeting. Ninety days notice is required to put the millage issue on the ballot. The Board is in favor on putting the issue on the ballot at the general election so as not to incur the expense of a special election.

Associate Directors' Reports

No questions.

Friends of the Library

The Friends are still discussing the Claudia Ireland endowment.

 

Committee Reports

 
Building and Grounds Paul Vander Meer reported that the plans for the Jeanne Lloyd Room are progressing. The Board reviewed the drawings of the renovation plans for the Birkerts addition to refresh everyone’s memory.

Paul Vander Meer moved to purchase the SIRSI automation system at a not to exceed 3-year cost per bid of $338,856. Jan Bird seconded.

VOTE: Yeas, Ileane Thal
Ann Conigliaro
Jan Bird
Joan Heinicke
Paul Vander Meer
Nays, None
Absent, Tom Sweeney

Joan Heinicke moved to amend the 2004/2005 Baldwin Library fund budget appropriating $200,000 for the purchase of the SIRSI Integrated Library System. Seconded by Paul Vander Meer.

VOTE: Yeas, Ileane Thal
Ann Conigliaro
Jan Bird
Joan Heinicke
Paul Vander Meer
Nays, None
Absent, Tom Sweeney

Marti said the library is considering migrating the database during the week of the Dream Cruise.
New Business

Marti showed the folder and proposal for the Library of the Year award.

Unfinished Business

The library can’t move on the ballot proposal until Marti Custer gets the information from the City.

Public Comment

Seth Chafetz said he had received the new Books and Beyond and really liked it and the variety of programs offered. However he was dismayed that he had received it late after some of the early programs had already taken place. Julie responded that this has already been discussed with the library’s marketing person and that next time Books and Beyond will go out earlier.

Adjournment

The March 21, 2005 meeting of the Baldwin Public Library Board of Directors was adjourned at 8:36 P.M. for the Trust Meeting. Motioned by Paul Vander Meer. Seconded by Ann Conigliaro.

VOTE: Yeas, Ileane Thal, Paul Vander Meer, Ann Conigliaro, Jan Bird, Joan Heinicke

Nays, None

Absent, Tom Sweeney

Next Meeting April 18, 2005 at 7:30 P.M. in the Board Room.