MINUTESBALDWIN PUBLIC LIBRARY BOARD MEETING
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| Present | Ileane Thal, Joan Heinicke, Tom Sweeney, Ann Conigliaro | |
| Absent | Jan Bird, Paul Vander Meer | |
| Staff | Martha Custer – Director; Doug Koschik - Associates Director, Wendy Lampert – Administrative Assistant, Tracy VanderPol – Adult Services Department Head |
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| Guests | Warren Spatz, Dorothy Conrad, Seth Chavetz | |
| Call to Order | President Ileane Thal called the meeting to order at 7:30 P.M There was no quorum, so the Board proceeded with non-business items. Marti Custer introduced Tracy VanderPol, new head of Adult Services, to the Board. Marti announced that Julie Farkas had had her baby today. Tom Sweeney arrived at 7:32 P.M. |
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| Election of Officers | Tom Sweeney moved that Ileane Thal act as temporary chair for nomination. Paul Vander Meer seconded. The motion passed. Ileane Thal called for nominations. Paul Vander Meer nominated Ileane Thal for president. All agreed. Ileane Thal was elected president. Tom Sweeney nominated Paul Vander Meer as vice president. All agreed. Paul Vander Meer was elected vice president. Tom Sweeney nominated Ann Conigliaro for secretary. All agreed. Ann Conigliaro was elected secretary. |
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| WOW Presentation | Marti Custer showed stickers that Betty Tremba is producing in-house to give out to children patrons. |
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| Approval of Minutes |
Tom Sweeney moved that the minutes of the November 15, 2004 meeting be approved as written. Joan Heinicke seconded. Joan Heinicke moved to amend the minutes. There was no second. No change to the minutes. |
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| Financial Reports |
A motion to approve vouchers for November and certifying of claims was initiated by Ann Conigliaro. Tom Sweeney seconded the motion.
VOTE: Yeas, 4 Nays, None Absent, Jan Bird Paul Vander Meer Marti Custer presented the vouchers in the amount of $320,836.06, to Ann Conigliaro to be signed. |
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| President's Report |
Ileane Thal commended Marti Custer on the Eccentric article on the library.
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| Director’s Report |
Marti Custer said the library had received a commendation from the Birmingham schools. Marti had met with the contractor on the Technical Services renovation problems. The contractor was in over the weekend and resolved the issues. Marti has released the check for final payment. Tom Markus had asked Marti for a year summary report for the library. Marti passed this report around to the Board members. Plante Moran has not gotten back to her yet on the millage override information. |
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| Associate Directors' Reports | No questions or comments for the Associate Directors. |
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| Friends of the Library | Warren Spatz reported that the Friends’ book sale broke another record: $12,514.40. |
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| Public Comment | Dorothy Conrad stated that in her opinion the Library Board doesn’t keep good minutes. Warren Spatz asked if there is a specific amount of money that needs to be contributed to the library to merit a plaque. |
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| Committee Reports |
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| Finance |
Tom Sweeney said he and Ann met with Marti to review the budget proposal, and they feel it is appropriate. Ann said she had compared it to previous years and nothing is out of the ordinary. Marti said there would be a firmer idea of revenue numbers for next month. On the health insurance, the city has lowered the library amounts. Tom said that in comparison to the other quotes, the city’s plan is now more favorable and avoids any political difficulties. The city will do a cost study every October for the library. |
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| Unfinished Business |
Tom Sweeney moved that the library institute a $15 per item interlibrary loan fee for patrons who do not qualify as residents effective 2/1/05. Seconded by Ann Conigliaro. VOTE: Yeas, 4 Nays, None Absent, Jan Bird Paul Vander Meer Tom Sweeney moved to establish a petty cash fun in the amount of $200.00, to replace the current $25.00 petty cash fund. Seconded by Joan Heinicke. VOTE: Yeas, 4 Nays, None Absent, Jan Bird Paul Vander Meer The January Board meeting date needs to be changed because neither Marti Custer nor Julie Farkas will be able to be present. The chair suggested January 24, 2005. Everyone agreed. |
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| Adjournment | The December 20, 2004 meeting of the Baldwin Public Library Board of Directors was adjourned at 8:09 P.M. for the Trust Meeting. Motioned by Tom Sweeney. Seconded by Ann Conigliaro. VOTE: Yeas, 4Nays, None Absent, Jan Bird Paul Vander Meer |
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| Next Meeting | January 24, 2004 at 7:30 P.M. in the Board Room. |
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