About The Library
Reserve a Room
Meeting Rooms
The Baldwin Public Library offers several meeting rooms for public use. In accordance with fire marshal regulations, maximum attendance is limited to 125 people in the lower level meeting rooms and 60 in each half of the room, 45 people in the Jeanne Lloyd Room, and 15 people in the Board Room. People who violate the maximum room load will be asked to leave the room and will forfeit their deposit.
The Board Room is only scheduled when appropriate supervision is available and other meeting space is filled.
Rental Fees
|
Lecture Style
(Chairs only) |
Non-Profit
|
For-Profit
|
|
1-14 People (One room)
|
$29 for each 4 hrs of use
|
$55 for each 4 hrs of use
|
|
15-34 People (One room)
|
$40 for each 4 hrs of use
|
$80 for each 4 hrs of use
|
|
35-40 People (One room)
|
$55 for each 4 hrs of use
|
$110 for each 4 hrs of use
|
|
40-75 People(Two rooms)
|
$70 for each 4 hrs of use
|
$140 for each 4 hrs of use
|
|
Over 75 People(Two rooms)
|
$80 for each 4 hrs of use
|
$150 for each 4 hrs of use
|
| Classroom Style (Tables and chairs forward facing) |
Non-Profit | For-Profit |
| 1-24 People (One room) |
$40 for each 4 hrs of use |
$80 for each 4 hrs of use |
| 25-50 People (Two rooms) |
$80 for each 4 hrs of use |
$160 for each 4 hrs of use |
| Conference Style (Tables with chairs all around) |
Non-Profit | For-Profit |
| 1-30 People |
$40 for each 4 hrs of use |
$80 for each 4 hrs of use |
| 31-60 People |
$80 for each 4 hrs of use |
$160 for each 4 hrs of use |
|
Kitchen
(available if already renting adjoining room) |
$20 per event
|
$20 per event
|
|
Computer Lab
(12 Person + 1 Instructor) |
$100 for 4 hrs of use
|
$100 for 4 hrs of use
|
If refreshments served: $10 per each group of 15 people for clean up charge.
|
Equipment and Supplies |
Fee |
|
Coffee per 36 cup pot
|
$35 each setup
|
|
Hot tea per 20 cup pot
|
$15 each setup
|
|
Video Projector |
$25 per 4 hrs |
|
Overhead (transparency) Projector
|
$10 per 4 hrs
|
|
Slide Projector
|
$10 per 4 hrs
|
|
Conference Phone
|
$10 per 4 hrs
|
|
Flipchart/Whiteboard
(no markers available) |
$10 per 4 hrs |
Verification of Non-Profit status may be requested.
Security/Cleaning deposit: A security/cleaning deposit equal to room rental rate will be charged to each group who rents a room. This fee will be returned once it is determined that compliance to all policies and guidelines was satisfactorily met.
Hours of Operation
Meeting rooms are available only during the following hours:
| Monday - Thursday | 9:30 am - 8:45 pm |
| Friday - Saturday | 9:30 am - 5:15 pm |
| Sunday | 12:00 pm - 4:45 pm |
View the Library's Meeting Room Policy
View the Library's Meeting Room Contract
For more information please contact Josh Rouan at 248-647-7339.