Reserve a Room

Meeting Rooms

null The Baldwin Public Library offers several meeting rooms for public use. In accordance with fire marshal regulations, maximum attendance is limited to 125 people in the lower level meeting rooms and 60 in each half of the room, 45 people in the Jeanne Lloyd Room, and 15 people in the Board Room. People who violate the maximum room load will be asked to leave the room and will forfeit their deposit. 

The Board Room is only scheduled when appropriate supervision is available and other meeting space is filled. 

Rental Fees

Lecture Style
(Chairs only)
Non-Profit
For-Profit
1-14 People (One room)
$29 for each 4 hrs of use
$55 for each 4 hrs of use
15-34 People (One room)
$40 for each 4 hrs of use
$80 for each 4 hrs of use
35-40 People (One room)
$55 for each 4 hrs of use
$110 for each 4 hrs of use
40-75 People(Two rooms)
$70 for each 4 hrs of use
$140 for each 4 hrs of use
Over 75 People(Two rooms)
$80 for each 4 hrs of use
$150 for each 4 hrs of use
 Classroom Style
(Tables and chairs forward facing)
 Non-Profit  For-Profit
 1-24 People (One room)
 $40 for each 4 hrs of use
 $80 for each 4 hrs of use
 25-50 People (Two rooms)
 $80 for each 4 hrs of use
 $160 for each 4 hrs of use
 Conference Style
(Tables with chairs all around)
  Non-Profit   For-Profit
 1-30 People
 $40 for each 4 hrs of use
 $80 for each 4 hrs of use
 31-60 People
 $80 for each 4 hrs of use
 $160 for each 4 hrs of use
Kitchen
(available if already renting adjoining room)
$20 per event
$20 per event
Computer Lab
(12 Person + 1 Instructor)
$100 for 4 hrs of use
$100 for 4 hrs of use

If refreshments served: $10 per each group of 15 people for clean up charge.

Equipment and Supplies

Fee

Coffee per 36 cup pot
$35 each setup
Hot tea per 20 cup pot
$15 each setup

Video Projector

$25 per 4 hrs

Overhead (transparency) Projector
$10 per 4 hrs
Slide Projector
$10 per 4 hrs
Conference Phone
$10 per 4 hrs
Flipchart/Whiteboard
(no markers available)
$10 per 4 hrs

Verification of Non-Profit status may be requested.

Security/Cleaning deposit: A security/cleaning deposit equal to room rental rate will be charged to each group who rents a room. This fee will be returned once it is determined that compliance to all policies and guidelines was satisfactorily met.

Hours of Operation

Meeting rooms are available only during the following hours:

Monday - Thursday 9:30 am - 8:45 pm
Friday - Saturday 9:30 am - 5:15 pm
Sunday 12:00 pm - 4:45 pm
Meeting room use, including clean up, must end before the Library's closing time. There are no exceptions to this rule.  Rooms are available only during regular library hours.  Meeting attendees must use the Library’s main entrance.

View the Library's Meeting Room Policy

View the Library's Meeting Room Contract

For more information please contact Josh Rouan at 248-647-7339.

Baldwin Public Library 300 West Merrill Street Birmingham, MI 48009 Phone# 248.647.1700
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